OSHA Electronic Recordkeeping Requirements: Proposed Rule Affects Construction Firms

OSHA Electronic Recordkeeping Requirements: Proposed Rule Affects Construction Firms

OSHA has published a proposed rule to restore and expand Obama-administration requirements for employers in hazardous industries with at least 100 employees. The proposed rule would require the submission of information from injury and illness 300, 301, and 300A forms electronically to the agency on an annual basis by March.

These proposed reporting requirements would hit construction firms particularly hard, as the U.S. Bureau of Labor Statistics reports that approximately 150,000 construction workers (about one in ten) experience an on-the-job injury each year. Currently, the agency requires fewer employers to submit electronic reports with less detailed information. According to legal firm Jackson Lewis, the proposed rule would result in more than 9,300 construction firms being required to comply with OSHA’s electronic recordkeeping requirement.

Earlier this year, the agency launched an enforcement program to identify and cite employers that fail to submit their recordkeeping data —underscoring OSHA’s commitment to the electronic collection of this information. The next step in this rulemaking process is the development of the final rule, which can typically take OSHA between 18-36 months to complete. We are continuing to monitor the advancement of this proposed rule and will provide additional information as available.

Organizations that utilize our Vector EHS Management software find that complying with OSHA recordkeeping requirements not only saves valuable time but allows them to create, update, and manage OSHA Forms 300, 300a, and 301 with ease.

Vector EHS makes it simple to create a CSV file of 300A form data in the exact format that OSHA requires and validates 300A data for errors so that they can be corrected before submission to the Injury Tracking Application(ITA) for processing.

Vector EHS Benefits

  • Improved Time Savings and Efficiency: With Vector EHS, OSHA recordkeeping forms are filled in automatically. Users spend less time on paperwork and administrative tasks so they can focus on what matters most — protecting the safety and health of their workforce and organization.
  • Increased Accuracy: Vector EHS automatically totals employee missed/lost/restricted time resulting from incidents. 
  • Ease-of-Use: Vector EHS also makes it simple for organizations to create a CSV file of their 300A form data in the exact format that OSHA requires for electronic submission to the agency’s Injury Tracking Application (ITA) – saving EHS professionals from duplicative data entry and formatting headaches. Vector EHS also validates 300A data for errors so they can be corrected before EHS professionals even submit their file to the ITA for processing.
  • Enhanced Incident Management: With Vector EHS’s detailed reports and dashboards, organizations can better understand injury root causes, gain visibility into potential trends, and prevent future recurrences of incidents. Dashboards instantly calculate accurate incident rates, including Total Recordable Incident Rate (TRIR), Lost Time Incident Rate (LTIR), and Days Away, Restricted, and Transfer (DART) Rate. 

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