Overcoming the Challenges of OSHA Recordkeeping

Overcoming the Challenges of OSHA Recordkeeping
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October 14, 2022

Resource: Blog Industry: Commercial Enterprise, Industrial
Tags: Vector EHS Management

Employers with more than 10 employees in high-risk industries, including manufacturing and construction, are required by OSHA to keep a record of serious work-related injuries and illnesses on three forms: OSHA 301, 300, and 300A. Each form contains redundant information, making it time-consuming to complete and difficult to track and update. In addition, OSHA requires organizations to post a physical copy of OSHA form 300A (con a summary of recordable incidents that occurred during the previous calendar year) at each job site from February 1 through April 30. Organizations typically begin preparing their OSHA 300A forms each year from October through January. Does your company fall under these criteria and do you know what specific information you must record and report? Check out our recent webinar, Understanding OSHA's Recordkeeping Requirements, to get the info you need to ensure your company is compliant.

Failure to properly record an injury or illness, post the 300A form in the workplace, and/or electronically submit 300A data to the agency can result in an OSHA citation ($14,502 per violation) in the event that an organization is the target of an OSHA inspection. As a result, it’s important for a company’s EHS professionals to know and understand OSHA’s rules and requirements for recording an injury or illness. If you're new to OSHA recordkeeping, check out our Ultimate OSHA Recordkeeping guide for the basics.

Organizations that utilize our Vector EHS Management software find that complying with OSHA recordkeeping requirements not only saves valuable time but allows them to create, update, and manage OSHA Forms 300, 300a, and 301 with ease.

Based on the details that users record during an incident investigation, the Vector EHS platform automatically notifies users if an injury or illness must be recorded on recordkeeping logs and if the incident is severe enough that it must be reported directly to OSHA. The solution also provides users with the exact incident details for reportable cases that they must communicate to OSHA. With Vector EHS, your organization can generate any required OSHA forms with just a few mouse clicks.

Vector EHS Benefits

  • Improved Time Savings and Efficiency: With Vector EHS, OSHA recordkeeping forms are filled in automatically. Users spend less time on paperwork and administrative tasks so they can focus on what matters most — protecting the safety and health of their workforce and organization.
  • Increased Accuracy: Vector EHS automatically totals employee missed/lost/restricted time resulting from incidents. 
  • Ease-of-Use: Vector EHS also makes it simple for organizations to create a CSV file of their 300A form data in the exact format that OSHA requires for electronic submission to the agency’s Injury Tracking Application (ITA) – saving EHS professionals from duplicative data entry and formatting headaches. Vector EHS also validates 300A data for errors so they can be corrected before EHS professionals even submit their file to the ITA for processing.
  • Enhanced Incident Management: With Vector EHS’s detailed reports and dashboards, organizations can better understand injury root causes, gain visibility into potential trends, and prevent future recurrences of incidents. Dashboards instantly calculate accurate incident rates, including Total Recordable Incident Rate (TRIR), Lost Time Incident Rate (LTIR), and Days Away, Restricted, and Transfer (DART) Rate. 

Bottom Line

If your organization is experiencing the challenges of OSHA recordkeeping, take the complication out of maintaining OSHA forms for recordable injury or illness at the workplace with Vector EHS to better track, manage, and comply with environmental, health, and safety regulations.

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