For most organizations, the distribution, completion and accumulation of Standard Operating Procedures, commonly known as SOP’s, can be extremely difficult. The process usually entails a director passing a document down to a manager, who is then responsible for ensuring the entire organization has read and signed the document. It’s not an easy task. And even worse, it’s often ineffective, wasteful and can put the organization at risk.
Fortunately, there’s a better way.
Utilizing TargetSolutions’ File Center for storing SOP’s (and other types of files), and then Activities Builder for disseminating the information, clients are able to streamline the entire process for everyone while going green.
“The delivery of SOP’s is really one of the most popular functions within the platform,” explains TargetSolutions’ Client Services Manager Jennifer Antinone. “All clients are able to take advantage of being able to have their policies in the File Center and made available to employees in one centralized online location. TargetSolutions provides a paperless paper trail that allows for accountability on all parts. This helps cut down on the endless paper stacks these types of files consume.”
During the implementation of the TargetSolutions online training and records management system, organizations have the opportunity to create a sequence of folders that can be broken down into multiple categories and stored within the File Center. This provides a virtual file cabinet for all documents important to organizational efficiency. The end result is less paper and overall improvements in operational efficiency.
“When new SOP’s are generated they must be read and signed off by every member before the policy can be implemented and enforced in the case of disciplinary policies,” said TargetSolutions’ Product Specialist Tim Riley, who prior to joining TargetSolutions worked as a training chief with the Dunedin Fire Department in Florida.
“The archaic process could take weeks with vacation leave, sick leave, swap time, education leave and any other reason people were not at work. Organizations using the TargetSolutions platform can simply upload the SOP to their File Center, attach it to a Custom Activity, assign it with a start and due date, require an e-signature, and even follow up with a test or quiz to actually ensure they read the document.”
If the policy requires verification of completion, TargetSolutions provides e-signatures for ensuring accountability. If you’d like more information on this powerful application, please contact us for more information.
TargetSolutions is the leading provider of web-based technology solutions for fire and EMS Organizations. These solutions enable Organizations to maintain compliance, reduce losses, deliver curriculum, and track all station-level tasks, certifications and training activities.