10 Benefits of Workforce Management Systems


Both large and small organizations could benefit from a one-stop-shop way to manage scheduling, maintenance, employees, projects, career development, compliance and more – without implementing single-use software systems that create data silos.

That’s where a workplace management system comes in. The right human capital management technology can maximize the usefulness of all resources and assets within an integrated software system where information can be collected, analyzed and shared.

But what, exactly, is a workplace management system?

Workforce Management Systems

Simply put, a workplace management system is integrated software that facilitates ‘the coordination of the physical workplace with the people and work of an organization. It integrates the principles of business administration, architecture, and the behavioral and engineering sciences.’

Now that we know what a workforce management system is, let’s take a closer look at how it benefits the modern workforce.

The Benefits of a Workforce Management System

Here are 10 ways a workforce management system can help your organization optimize performance and focus on what’s most important while increasing productivity and reducing costs.

1. Integrative

Workforce management systems support data exchange and real-time process integration across all organizational systems to ensure everyone is working with and has access to the same information.

2. Centralized

Workforce management systems offer organization-wide, single-point solutions by collecting all data and analyzing every angle to identify areas of improvement.

3. Adaptive

These systems adapt and grow with your company for increased visibility and flexibility. Further, management systems help you reference past data in order to map out how to meet future goals.

4. Affordable

An integrated workplace management system saves more than it costs, with fewer licensing fees and reduced IT costs, resulting in increased revenue from both its direct and indirect cost savings.

5. Insightful

The system can incorporate AI so its predictive analytics can forecast staffing requirements, such as scheduling, compensation, and any other fluctuations in need and availability for more informed decisions.

6. Compliant

Workforce management systems are a cloud-based technology, so they can provide complete I-9s, W-4s, other tax documents, and compliance documents – including reminders for those set to expire – in just a few clicks.

7. Secure

Workforce management systems boast countless security measures, including multi-factor authentication and data encryption, to keep employee information safe – and out of the hands of hackers.

8. Mobile

With 71 percent of employees spending more than two hours a week accessing company information on a mobile device, companies can now meet employees where they are so they can work more efficiently.

9. Social

Workforce management systems provide a platform which supports collaboration and idea-sharing groups for planning team projects and activities.

10. Engaging

Employee management systems increase employee engagement – and retention – as performance management tools provide a way for them to track and evaluate their career development and plan accordingly.

Centralizing all organizational and departmental data into one workforce management system – and away from discrete information silos – empowers businesses to analyze the data of today to reach the goals of tomorrow.

Want to Know More?

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