Oklahoma City Police Department Strengthens In-Service Training Compliance and Accountability with Acadis

About the Oklahoma City Police Department (OKCPD)

The Oklahoma City Police Department (OKCPD), the largest law enforcement agency in Oklahoma with 1,109 sworn officers, is responsible for managing complex annual training and compliance requirements which are governed by state mandates. The state standards and training agency—Oklahoma Council on Law Enforcement Education and Training (CLEET)—mandates that each officer complete at least 25 hours of annual training, including firearms qualification and training on specific topics including mental health, sexual assault, and missing persons.

The Challenge

Before adopting Acadis, OKCPD tracked training records using a series of outdated systems, including Excel spreadsheets, which made training records difficult to organize, retrieve, and validate. The outdated systems created challenges in maintaining accuracy, ensuring compliance, and responding efficiently to audits and reporting needs.

The “stone age” processes included compiling and reconciling training documentation from hand-written paper copies, spreadsheets, and legacy tracking tools that made it difficult to confidently validate records at scale. Additionally, the manual and fragmented processes created the following challenges:

• More opportunity for human error with manual process and hand-written deciphering
• Identifying officers at risk of missing annual requirements before deadlines
• Operational burden of pulling officers off the street to complete training mandates
• Lack of clear accountability across officers, supervisors, and command staff—especially when questions
• arise that require fast, defensible documentation

 The Solution

OKCPD implemented Acadis in 2018 to centralize training management and modernize compliance tracking. The platform enabled the department to standardize processes, improve accuracy, and gain real-time visibility into training progress.

Key initiatives included:

Centralized Training Management
All training records were consolidated into a single system, eliminating fragmented tracking methods and improving data reliability.

Online Training Delivery
Select state-mandated training was moved online, allowing officers to complete courses asynchronously—reducing scheduling conflicts and minimizing time away from duty.

Proactive Compliance Monitoring
Advanced reporting tools help identify officers at risk of falling out of compliance before deadlines, allowing leadership to intervene early.

Streamlined State Reporting
Custom data exports aligned with CLEET requirements simplify reporting and reduce administrative workload.

Organization-Wide Accountability
Visibility into training status extends across all levels:

• Officers track their own progress
• Supervisors monitor team compliance
• Command staff access real-time reporting for decision-making

The Results 

Faster, More Confident Compliance
OKCPD can now quickly validate training completion and identify gaps, improving adherence to state requirements.

Reduced Operational Disruption
Online training minimizes the need for in-person sessions, helping maintain staffing coverage across a large jurisdiction.

Stronger Documentation & Audit Readiness
Training records are easily accessible, enabling fast, accurate responses to audits and internal inquiries.

Improved Accountability Across the Organization
From frontline officers to command staff, everyone has clear visibility into training requirements and completion status.

Impact 

With Acadis, OKCPD now has a single, trusted source for training data—enabling the department to stay ahead of compliance requirements, reduce administrative burden, and focus on operational readiness.

Acadis transformed Indiana’s training compliance from a reactive, paper-driven process into a proactive, centralized system of record.