What does today’s EHS manager do? And how can safety software help?

What does today’s EHS manager do? And how can safety software help?
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October 15, 2018

Resource: Blog Industry: Multiple Industries
Tags: Vector EHS Management

If you’re not new to the safety game, it might seem redundant or unnecessary to define EHS. But in the midst of new regulations and ever-evolving tools and technology, it can be easy to forget what EHS is and where it’s heading.

So, what does EHS stand for?

EHS is an acronym for Environment, Health, and Safety. You also might also see it spelled as “SHE” or “HSE.”

Ultimately, EHS is a system of processes, plans, standards, laws, and regulations that aim to protect the safety of the environment, workers, and the general public.

Male factory worker and supervisor are analyzing plans

What does an Environmental Health and Safety (EHS) Manager do?

EHS (or SHE, or HSE!) Managers are responsible for developing, implementing, and overseeing their organization’s safety program.

This means that EHS managers are responsible for:

  • Regulatory Compliance
  • Risk Management
  • Safety Training
  • Incident Investigations
  • Streamlining Operations
  • Holding safety meetings and toolbox talks with workers
  • And more

As you can imagine, some of these tasks are easier said than done! We're going to break this article down to cover some of the more complex responsibilities in this list.

OSHA in newspaper headline

Regulatory Compliance

First, EHS managers need to have a firm grasp of all applicable required safety regulations.

The Occupational Safety and Health Administration (OSHA) has developed hundreds of standards that apply to a wide range of businesses and industries. These rules address a variety of workplace hazards, such as electrical hazards, toxic chemicals and substances, fall hazards, machine hazards, infectious diseases, and fire hazards. EHS professionals must be able to identify which federal and state standards their organization is required to comply with.

In addition, EHS managers also need to keep their eye on NEW rulemaking. Twice a year, the Department of Labor publishes a list of all standards and regulations in the Federal Register that are being worked on. These regulatory agendas are published in the fall and the spring and provide employers and interested parties with a means to track the progress of new or changing rules. Reviewing these agendas can help you to better prepare for upcoming changes and new rulemaking, so that you're not playing catch up when they're released.

Feeling overwhelmed?

Luckily, many EHS software solutions (like Vector EHS!) include built in features to assist organizations in achieving regulatory compliance.  For example, Vector EHS Management software ensures that its incident reporting module and its standard inspection templates meet OSHA requirements. The Vector Solutions team monitors OSHA carefully so that we can update the software if regulations change.

The right safety software will also offer a configurable design so that you can easily modify forms and reports to meet additional compliance regulations from other agencies or countries. With the rise of international standards such as ISO 45001, EHS managers need to start thinking globally, not just locally, when it comes to compliance.

Risks Concept. Word on Folder Register of Card Index. Selective Focus.

Risk Management

Historically, risk management wasn’t always a significant focus of an EHS manager’s job. However, that’s changing rapidly as more and more EHS professionals introduce risk management approaches into their safety programs.

Recently, a LNS Research survey polled over 300 EHS professionals to learn more about the top priorities, challenges, and trends in safety management. 78% of respondents named risk management as a top factor in ensuring EHS success.

For more information on how to conduct a successful risk assessment of workplace hazards, check out our helpful guide.

You can also turn to hazard management software for an effective framework of assessing and mitigating safety risks. Vector EHS's Hazard module allows you to record and analyze hazards using a configurable risk matrix.

Group of construction / safety workers

Safety Meetings

EHS managers lead safety meetings to remind new and current employees of workplace safety procedures and EHS policies. Employees focus so much on getting their work done that they might forget some of the rules that are in place for handling certain situations. One mistake could lead to an injury, so reviewing safety policies and procedures in regular safety meetings can help a great deal.

Generally, workplace safety meetings can cover a range of topics. The information that an EHS manager will review varies depending on the industry and the specific type of work performed at a location.

No matter what's discussed, a good safety meeting should get employees thinking. During the meeting, EHS managers should encourage workers to come up with ideas and suggestions for minimizing the hazards with which they are most familiar.

These meetings are intended to be brief so that employees can better retain the information discussed. Most meeting topics can be covered in 15 to 30 minutes. Ending the meeting with a quiz or Q&A session are also good ways to reinforce covered material.

Young workers receiving online training at computers

Safety Training

Many OSHA standards contain explicit training requirements so that workers have the needed skills to keep themselves and others safe. One of EHS professionals’ many responsibilities is to ensure all employees receive their required safety training.

After courses are completed, it also falls to the safety professional to record and maintain employee training records and class results.

Obviously, scheduling and delivering training courses takes a lot of time, planning, and energy. Fortunately, advances in technology have made it easier than ever for EHS professionals to train workers.

EHS professionals may want to consider using training management software for interactive, video-based online training courses that can be delivered to workers wherever and whenever they need training. Automated reports and email notifications can also remind employees, supervisors, and the EHS manager of upcoming or overdue training.

After courses are conducted, employee training records are stored in a centralized location. This allows EHS managers to easily view vital training metrics and results in real-time.

With automated reporting, EHS professionals can swiftly determine the areas of their organization that are up to date with training requirements, which areas are in need of improvement, and can use this data to make informed decisions about their organization’s training program.

Woman using wrist immobiliser after hand's injury

Incident Investigations

Nobody wants workplace injuries and illnesses to occur, but when they do, EHS professionals are responsible for investigating each incident and developing corrective actions to prevent a recurrence.

The first thing EHS managers should do when arriving at the site of an incident is to secure the area and provide any necessary assistance. An incident scene is often extremely chaotic, but EHS managers should try as much as possible to preserve the work area as it was at the time of the accident. EHS managers should then identify employees that witnessed the incident and interview them separately to learn more about what has occurred. Next, the EHS professional should document the scene and create an incident investigation report.

Incident investigation can be improved with mobile incident management software, and which can even lead to preventing future workplace incidents. With mobile technology, EHS professionals can easily record their findings and take photos while they’re at the scene of the accident. Incident data can be uploaded and shared with key team members as soon as an internet connection is available. Safety software can also send automatic alerts to key team members immediately after an incident is reported. Automated updates can also be sent out to employees and supervisors as the investigation progresses.

Depending on the severity of the incident, EHS managers must also then record the incident on the appropriate OSHA recordkeeping logs, or report the incident directly to OSHA.  For more information on how to determine whether an incident is OSHA recordable, check out our ultimate guide to OSHA recordkeeping.

Safety management software can also take the guesswork out of identifying an OSHA recordable or reportable incident. For example, Vector EHS's incident management software automatically alerts users if an incident is recordable or reportable based on the incident form data that a user enters.

How can EHS Managers make their jobs easier?

As you can see, EHS managers definitely wear a lot of hats! Today, EHS managers are facing increased pressure to improve safety and operational performance with fewer resources. This “more with less” mentality means EHS managers need to be strategic on how they’re spending their dollars.

As covered above, by investing in safety management software, EHS professionals can save themselves valuable time and resources. We've put together a handy guide on how to navigate the EHS management software buying process. Hope it helps!

If you're looking for a tool to help you streamline and automate safety tasks, sign up for a free demo of Vector EHS Management today, or contact us to learn more about the Vector EHS Management software.

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