Solutions
Solutions for
K-12
Educator & Staff Training
Educator & Staff Training
Improve compliance and deliver critical professional development with online courses and management system
Learn moreStudent Safety & Wellness Program NEW
Student Safety & Wellness Program
Keep students safe and healthy with safety, well-being, and social and emotional learning courses and lessons
Learn moreProfessional Growth Management
Professional Growth Management
Integrated software to manage and track evaluations and professional development and deliver online training
Learn moreAnonymous Reporting & Safety Communications
Anonymous Reporting & Safety Communications
Empower your school community to ask for help to improve school safety and prevent crises before they occur
Learn moreIncident & EHS Management
Incident & EHS Management
Streamline safety incident reporting and management to improve safety, reduce risk, and increase compliance
Learn moreHigher Education
Student Training
Student Training
Increase safety, well-being, and belonging with proven-effective training on critical prevention topics
Learn moreFaculty & Staff Training
Faculty & Staff Training
Create a safe, healthy, and welcoming campus environment and improve compliance with online training courses
Learn moreCampus Climate Surveys
Campus Climate Surveys
Simplify VAWA compliance with easy, scalable survey deployment, tracking, and reporting
Learn moreAnonymous Reporting & Safety Communications
Anonymous Reporting & Safety Communications
Empower your faculty, staff, and students to take an active role in protecting themselves and others
Learn moreIncident & EHS Management
Incident & EHS Management
Streamline safety incident reporting and management to improve safety, reduce risk, and increase compliance
Learn moreIndustrial
Industrial Skills Training
Industrial Skills Training
Close skills gap, maximize production, and drive consistency with online training
Learn morePaper Manufactuing Training
Enhance worker expertise and problem-solving skills while ensuring optimal production efficiency.
HR / Professional Development
HR / Professional Development
Provide role-specific knowledge, develop skills, and improve employee retention with career development training.
Learn moreAnti-Harassment and Diversity, Equity & Inclusion
Anti-Harassment and Diversity, Equity & Inclusion
Navigate an ever-evolving workforce with DE&I and Harassment Prevention Compliance training
Learn moreLearning Management System (LMS)
Learning Management System (LMS)
Assign, track, and report role-based skills and compliance training for the entire workforce
Learn moreEHS Management
EHS Management
Track, Analyze, Report Health and Safety Activities and Data for the Industrial Workforce
Learn moreSafety Communication
Safety Communication
Enhance the safety for the industrial workforce with two-way risk communications, tools, and resources
Learn moreFire Departments
Training Management
Training Management
A training management system tailored for the fire service--track all training, EMS recerts, skill evaluations, ISO, and more in one place
Learn moreCrew Shift Scheduling
Crew Shift Scheduling
Simplify 24/7 staffing and give firefighters the convenience of accepting callbacks and shifts from a mobile device
Learn moreChecks & Inventory Management
Checks & Inventory Management
Streamline truck checks, PPE inspections, controlled substance tracking, and equipment maintenance with a convenient mobile app
Learn moreExposure and Critical Incident Monitoring NEW
Exposure and Critical Incident Monitoring
Document exposures and critical incidents and protect your personnels’ mental and physical wellness
Learn moreEMS
Training Management and Recertification
A training management system tailored for EMS services—EMS online courses for recerts, mobile-enabled skill evaluations, and more
Learn moreEMS Shift Scheduling
EMS Shift Scheduling
Simplify 24/7 staffing and give medics the convenience of managing their schedules from a mobile device
Learn moreInventory Management
Inventory Management
Streamline vehicle checks, controlled substance tracking, and equipment maintenance with a convenient mobile app
Learn moreWellness Monitoring & Exposure Tracking NEW
Wellness Monitoring & Exposure Tracking
Document exposures and critical incidents and protect your personnels’ mental and physical wellness
Learn moreLaw Enforcement
Training and FTO Management
Increase performance, reduce risk, and ensure compliance with a training management system tailored for your FTO/PTO and in-service training
Learn moreEarly Intervention & Performance Management
Early Intervention & Performance Management
Equip leaders with a tool for performance management and early intervention that helps build positive agency culture
Learn moreOfficer Shift Scheduling
Officer Shift Scheduling
Simplify 24/7 staffing and give officers the convenience of managing their schedules from a mobile device
Learn moreAsset Mangagement & Inspections
Asset Mangagement & Inspections
Streamline equipment checks and vehicle maintenance to ensure everything is working correctly and serviced regularly
Learn more911 Emergency Communications
Training Management System
Training Management System
Track and manage all your employee training, certifications, and policies in one system
Learn morePersonnel Scheduling
Personnel Scheduling
Simplify shift scheduling and equip your Telecommunicators with an app to help manage their complex 24/7 schedules
Learn morePerformance, Conduct & Early Intervention
Performance, Conduct & Early Intervention
Protect the mental wellbeing of your Telecommunicators and improve QA
Learn moreAsset Management & Inspections
Asset Management & Inspections
Simplify ECC inspections, maintenance, and inventory management
Learn moreFederal & Military Training Management
Federal & Military Training Management
A mission-ready ecosystem for training and compliance
Learn moreLocal Government Training Management
Local Government Training Management
Technology to train, prepare, and retain your people
Learn moreState Regulatory and Standards Management
State Regulatory and Standards Management
Purpose-built standards and training software to manage compliance
Learn moreAEC
Learning Management System (LMS)
Learning Management System (LMS)
Ensure licensed professionals receive compliance and CE training via online courses and learning management.
Learn moreOnline Continuing Education
Keep AEC staff licensed in all 50 states for 100+ certifications with online training
Training
Drive organizational success with training that grows skills and aligns with the latest codes and standards
EHS Management
EHS Management
Track, Analyze, Report Health and Safety Activities and Data for AEC Worksites
Learn moreSafety Communication
Safety Communication
Enhance AEC workforce safety with two-way risk communications, tools, and resources
Learn moreCasino
Anti-Money Laundering Training NEW
Anti-Money Laundering Training
Reduce risk in casino operations with Title 31 and Anti-Money Laundering training compliance
Learn MoreEmployee Training
Employee Training
Deliver our leading AML and casino-specific online courses to stay compliant with national and state standards
Learn moreLearning Management System (LMS)
Learning Management System (LMS)
Streamline training operations, increase employee effectiveness, and reduce liability with our LMS for casinos
Learn moreEHS Management
EHS Management
Simplify incident reporting to OSHA and reduce risk with detailed investigation management
Learn moreEmployee Scheduling
Employee Scheduling
Equip your employees with a mobile app to manage their schedules and simplify your 24/7 staff scheduling
Learn moreIndustries
Industry
Resources
Company
Course Center
We’re back with our final article in this series on environmental, health, and safety (EHS) training. In this article, we’re going to look at best practices for EHS training documentation and recordkeeping.
Like the rest of the articles in this series, this article is based on some of the guidelines in ANSI Z490.1; we recommend you buy a copy of that standard and use it at work.
You might also want to download our free Guide to Effective EHS Training If so, click that link you just whizzed past or scroll down to the bottom of this article and click the download button.
Otherwise, let’s start talking about EHS training documentation and recordkeeping, right?
Convergence Training are safety and health training experts.
Click the links to learn more about how we can help you.
ANSI Z490.1 notes that documentation and recordkeeping are important parts of an overall training management program. (You can read more about this in our article on EHS training management.)
Those training records should document these phases of EHS training:
We’ll cover ANSI’s documentation requirements of each section or phase of EHS training below.
The standard notes that you should set up a recording system for all EHS training records and documents, and that the system should guarantee that (7.1.1):
On the issue of maintaining records for a specified time period, the standard notes that the amount of time you should keep EHS training records may depend on legislation, regulations, and/or company policy, so consider and beware of all these.
Your company’s written training plan should include procedures for document control of your EHS training documents and records.
The standard again reminds you that, when it comes to “access, availability, and confidentiality of records,” your written training plan should include procedures for this. That written training plan is showing its worth again here.
On the issue of confidentiality, the standard reminds you that your EHS training records must “meet regulatory requirements for availability, disclosure, confidentiality, and protection of trade secrets.” (7.3.1)
As a reminder, development is the phase during which you’re creating your EHS training materials, and it’s covered in our article on designing and developing EHS training.
You may not have thought that you’d need to keep records of this phase of EHS training, but Z490.1 says you should. Here’s what it says those records should include:
Now this one may be less of a surprise. You probably figured you’d have to keep records of your delivery of EHS training. But even here, you may be surprised by the information the standard suggests recording.
Here’s what the standard says to record:
Finally, you should create and maintain documents of your efforts to evaluate the EHS training. Your records of EHS training evaluation should include:
Finally, Section 7.4 addresses topics related to issuing credits and certificates for your EHS trainings.
One thing the standard says that is “no credits or certificate of training shall be issued unless the criteria for completion have been met by the trainee.” (7.4.1) Fair enough, no?
Second, it says that if the training provider does issue credits for completed training, “they shall be issued in accordance with recognized established standards, regulations, or industry protocols.” (7.4.2) Again, it seems logical.
And finally, when issuing a certificate or other written documentation that signifies the successful completion of a course to the trainee, the certificate must include:
That wraps up over overview of EHS training basics as informed by ANSI Z490.1, the national standard for criteria of accepted practices for environmental, health, and safety training from ANSI and ASSE.
If you’re looking for help with that EHS record keeping, a learning management system–also known as an LMS–may be just what you need. Check out the two-minute video overview below.
This article is just one of a series that looked at all the different sections of ANSI Z490.1. You can read them all below if you wish:
Since you’re down here at the bottom of the article, give yourself a gold star and treat yourself with a free download of our Guide to Effective EHS Training.
Learn how to design, create, deliver, and evaluate effective EHS training by following these best practices with our free step-by-step guide.